Developing a compelling presentation is only sometimes every individual’s strong suit. Many struggle with creating an effective and helpful presentation, whereas others just find the task tedious to the point where they produce a presentation that might not be as compelling to the audience as expected. Most people have the entire matter that the presentations need to contain, although they lack the motivation to convert it into an acceptable presentation.
Microsoft’s new feature, Copilot is specifically designed for individuals who combat the complexities of fabricating a PowerPoint presentation, with the help of an already existing Word document file, which can be converted into a presentation within a matter of minutes. This efficient feature is a part of Microsoft’s AI-powered toolkit. Below is a step-by-step guide on how to enable this convenient feature, to be able to form targetted presentations with five easy steps.
These are a few things that a person must possess before opting to enable this feature:
- Access to Microsoft 365 apps
- A Copilot Pro subscription is necessary (a free trial is available)
- Ensure that the Word document file that needs to be converted is saved in OneDrive.
Now, follow these steps to develop your quick presentation:
1. Detect your file
Firstly, identify or create the Word document that you wish to convert. Verify that it is being saved to the OneDrive file on your computer.
Find the direct link to your file, this can be done in OneDrive itself, next to the file there will be a share icon, simply select this and choose Copy.
Or if you are using Word through its web version, then next to the filename select the cloud icon, go on to select OneDrive, lastly choose the share
icon and select Copy.
Or, if you are using the Word app, then select Share and choose Copy Link.
2. Using Copilot
Once you have ensured that you have acquired the link to your desired Word document file, now you can move on to launching the PowerPoint app on your device.
(Before selecting Copilot you also have the option to select a design idea by clicking on the Designer icon.)
Then choose Copilot, in the Copilot box type in “Create a presentation form” This should be followed by the link to your Word document. Hence paste the link, then click on the send icon.
Instead of adding a link, individuals can also add prompts for any desirable topic in the Prompt box, Copilot will then generate a presentation based on the given topic.
3. Sit Back and Watch the Magic Happen
Above the Copilot box, PowerPoint will present you with a complete outline of your entire presentation, while generating the presentation itself. You will be able to witness the task in action, as PowerPoint creates the slides based on the Word document provided. You can then go on to look through the created presentation slide by slide. Additionally, it will also add images and speaker notes anywhere if necessary.
4. Choose Appropriate Design
You do not have to stick to the design provided by PowerPoint.
Select the Designer icon and you will be provided with a selection of different presentation layouts for each individual slide within your presentation.
Choose a slide, then scroll through the available options, then simply click on an available slide to be able to use it. You can keep on doing this for every slide in the presentation.
5. Making Edits
You can edit the presentation according to your liking, just click on the elements, such as texts, and images. Then you will be allowed to improve texts and remove or replace images if necessary.
You can also make overall edits to your entire slide simply by suggesting it to Copilot in the Copilot Box. For example, if you wish to turn all the slide titles from any particular color, to a different color that you desire then you must simply type in “Please make the titles on all slides blue” in the Copilot Box, Copilot will then carry out this action for you and apply it to all the slides as prescribed.
After this you can carry on using PowerPoint as usual, Copilot is merely an assisting tool that will aid you by providing a well-defined outline for your presentation. It must be kept in mind that this is merely a machine and will operate accordingly. hence alter and improvise your presentation according to your own needs and desires. This is as easy as technology can get, additionally, one can also use the Copilot feature through your mobile device to be able to create quick documents on the go.
